Privacy Policy

1. Privacy Policy Overview

KLUCZNIAK ŻANETA BARBARA is committed to protecting your privacy and handling your personal data with transparency and care. This Privacy Policy explains in detail how we collect, use, store, and safeguard your personal data while you browse our website, request information, or make use of our bespoke event booking and production services.

By using this website or contacting us regarding our premium event experiences, you acknowledge that you have read and understood this Privacy Policy and agree to the processing of your personal data as described below, in line with applicable data protection laws.

2. Personal Data Collection

We collect personal and business information that you voluntarily provide when you:

• Contact us via email or through any inquiry or booking forms on this website;
• Request a proposal, quote, or availability check for an event;
• Confirm, modify, or manage an existing event booking;
• Ask questions about our services, pricing, or collaboration opportunities.

Examples of personal data we may collect include, in particular:

• Your full name;
• Your email address;
• Your phone number;
• Your company or organization name;
• Billing and invoicing details where necessary for event execution;
• Event-related details such as preferred dates, venue location, estimated guest count, thematic direction, and special requirements.

We do not intentionally collect sensitive categories of personal data through this website. Please avoid sharing unnecessary sensitive information when contacting us or filling in forms.

3. Data Usage Purpose

The personal data we collect is used exclusively for clearly defined and legitimate purposes related to our premium event booking and production activities. In particular, we use your data to:

• Respond to your inquiries about our bespoke themed events and luxury mobile casino experiences;
• Prepare and send tailored proposals, concepts, or offers that match your event requirements;
• Facilitate, manage, and confirm event bookings and any agreed services;
• Coordinate logistics, timing, and production details necessary for your event;
• Improve our client experience, including refining our services, communication, and website content;
• Maintain internal records, accounting, and documentation required for legal, tax, or regulatory compliance.

We process your personal data only to the extent necessary to fulfill these purposes and in accordance with the applicable legal basis under relevant data protection regulations.

4. Cookies & Tracking Technologies

Our website utilizes cookies and similar tracking technologies to enhance your browsing experience, analyze website traffic, and ensure optimal technical performance.

Cookies are small text files stored on your device that help our website remember certain information, such as your preferred language or previously viewed pages. We may use:

• Strictly necessary cookies that are essential for the website to function properly;
• Performance and analytics cookies that help us understand how visitors use the site and identify areas for improvement;
• Preference cookies that can remember your basic settings to make your experience more comfortable.

No personally identifiable information is collected through cookies unless you explicitly provide it to us, for example by submitting an inquiry or booking form. Where required by law, you will be able to manage or adjust your cookie preferences through a dedicated cookie banner or settings interface on our website. For more detailed information about cookies, please also refer to our Cookie Policy.

5. Data Security Measures

We treat your personal data with great care and implement appropriate technical and organizational measures to protect it against unauthorized access, loss, misuse, alteration, or disclosure.

In particular, we:

• Use modern security protocols and infrastructure to safeguard data transmitted via our website;
• Limit access to personal data to the authorized representative and, where necessary, trusted partners involved in event execution;
• Regularly review and update our security practices to align with current industry standards and legal requirements;
• Retain personal data only for as long as necessary to fulfill the purposes described in this policy or to comply with legal obligations.

While we strive to protect your personal data using reasonable safeguards, no method of transmission over the internet or method of electronic storage can be guaranteed to be absolutely secure. Nevertheless, we are committed to continually strengthening our security posture in line with best practices.

6. Third-Party Sharing

We do not sell, rent, or otherwise commercially disclose your personal data to unrelated third parties.

Your data may be shared only in strictly limited circumstances, such as:

• When it is legally required, for example in response to lawful requests by public authorities or as part of legal proceedings;
• When it is necessary to fulfill event-related services, such as collaborating with trusted, tightly vetted partners (for example, venue operators or specialist suppliers) who assist in delivering your bespoke event;
• When such partners operate under appropriate confidentiality obligations and only receive the minimum amount of data required to perform their role.

In all cases, we take care to ensure that any third parties involved in processing your personal data respect relevant data protection laws and maintain an adequate level of security.

7. User Rights & Choices

You have the right to exercise various controls over your personal data, subject to applicable law. These may include, in particular, the right to:

• Request confirmation of whether we process your personal data and obtain access to the data we hold about you;
• Request correction of inaccurate or incomplete personal data;
• Request deletion of your personal data when it is no longer necessary for the purposes for which it was collected, or when you withdraw your consent where consent was the legal basis for processing;
• Request restriction of processing in certain circumstances defined by law;
• Object to certain types of processing, where applicable;
• Request that your personal data be provided to you in a commonly used format where relevant legal conditions are met.

To exercise any of these rights or to raise questions or concerns about the way we handle your personal data, please contact us using the details provided on our Contact Us page or by emailing us directly at [email protected]. We will review and respond to your request in line with applicable regulations.

8. Policy Revisions & Contact Information

This Privacy Policy may be updated periodically to reflect changes in our legal obligations, our service offering, or how we operate our premium event booking and production agency platform.

All updates and revisions will be clearly posted on this page, with the updated version taking effect from the date of publication. We encourage you to review this page from time to time to stay informed about how we protect your personal data.

If you have any questions, concerns, or requests regarding this Privacy Policy or how your personal data is processed in connection with our bespoke themed events, high-end entertainment shows, or luxury mobile casino experiences, please contact us using the details above.